Wednesday, May 22, 2019

Administrative assistant – Full employment, Project Staff

Administrative assistant – Full employment, Project Staff

The Public Association “Law Centre of Advocates” is looking for a qualified person for a vacant position of Administrative assistant to support the “Legal assistance to refugees and asylum-seekers” Project in good working of LCA activities.

This is a full-time employment.

The timeframe for the work of Administrative assistant will be started from 01 April 2018 until 31 December 2018.

The proposal should be submitted by e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it. .

Start date of the job: as soon as possible

 TERMS OF REFERENCE

Job title:

Administrative assistant to support the “Legal assistance to refugees and asylum-seekers” Project.

Duty station:

Chisinau, Moldova

Contract type:

Employment, full-time

Contract length:

Fixed term

Location:

Chisinau

  1. I. Background

Law Center of Advocates (LCA) is a public association founded in 1997. LCA’s mission lies in the implementation of the projects and programs aimed at promoting Rule of Law, human rights, institution development, commenting on draft legislation; developing continuous training programs; and delivering legal assistance to all refugees, asylum seekers, beneficiaries of humanitarian protection and stateless persons. LCA is a partner to UNHCR since 1998. With UNHCR support, LCA implements a legal assistance project aimed that the rights and well-being of people in need of international protection are in line with international and European standards.

The overall goals of the Project in 2018 are to improve authorities’ capacities to process asylum claims in line with international standards and increase the protection space for asylum seekers, refugees and beneficiaries of humanitarian protection (persons of concern); maintain and further improve access to territory and asylum procedure of people in need of international protection; dignified reception conditions; reduce the detention of asylum-seekers and end the detention of children; promote refugees’ integration; promote positive public attitudes towards UNHCR’s persons of concern; and improve relevant national capacities to support refugees and asylum seekers.

  1. Key areas of accountability

LCA is seeking job applications for an Administrative assistant in anticipation of a forthcoming 10 months UNHCR-funded Project in:

Financial responsibilities: applying the procurement procedures for all procurement (e.g., catering services\conference rooms; office utilities and office supplies, etc.), according to UNHCR rules; prepare payment requests and introduce all electronic payments in the e-banking system. etc.

Logistics aspects: ensuring logistical arrangements of all events organized by LCA, including meetings among stakeholders (catering services/conference room etc.)

III. Institutional arrangements:

All communications and documentation related to the assignment will be in English. The Project will provide with working space, access to Internet, printer and telephone line.

Management Arrangements: The Administrative assistant will work under the guidance of Project Coordinator and Executive Director.

  1. Qualifications and skills required:
  1. Academic Qualifications:
  • University degree in Financial and/or Accounting specializations.
  1. Experience and knowledge:
  • Advanced knowledge of Excel (using financial formulas and creating spreadsheets) and 1C.
  • Good organizational and time-management abilities.
  • Experience in a similar position is required (min. 2 years).

III. Competencies:

  • Good analytical skills and good oral and written communication skills.
  • Ability to work effectively under stress and in crisis situations.
  • Cultural and gender awareness.
  • Fluency in Romanian, Russian and English languages.

Proven commitment to the core values of the United Nations, in particular, respecting differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status.

The LCA is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply. 

  1. Documents to be included when submitting the application:

Interested candidates must submit the following documents/information to demonstrate their qualifications:

  1. Personal CV including past experience.
  2. A cover letter in English.

VII. How to apply:

The proposal, with the subject line: “Administrative assistant, UNHCR Project” should be submitted by e-mail to:  This email address is being protected from spambots. You need JavaScript enabled to view it. by 15 March 2018 (12:00, local time) or Address for submission: 8, Vlaicu Parcalab str., Chisinau, Republic of Moldova.

For additional information, please contact us by using the email address provided or by phone at 022 240-898, contact person – Natalia Postaru – Project coordinator.

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