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Law Center of Advocates - Procurement and Event Assistant – Full employment

Procurement and Event Assistant – Full employment, Project Staff

The Public Association “Law Centre of Advocates” is looking for a qualified person for a vacant position of Event and Procurement Assistant to support the “Legal assistance to refugees and asylum-seekers” Project in procurement and logistical activities.  

This is a full-time employment.

The timeframe for the work of procurement assistance will be started from 01 March 2018 till 31 December 2018.

The proposal should be submitted by e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it. .

Start date of the job: 01 March 2018.

 TERMS OF REFERENCE

Job title:

Procurement and event Assistant to support the “Legal assistance to refugees and asylum-seekers” Project.

Duty station:

Chisinau, Moldova

Contract type:

Employment, full-time

Contract length:

Fixed term

Location:

Chisinau

Expected duration of the assignment:

01 February – 31 December 2018

Starting date:

01 March 2018

  1. I. Background

Law Center of Advocates (LCA) is a public association founded in 1997. LCA’s mission lies in the implementation of the projects and programs aimed at promoting Rule of Law, human rights, institution development, commenting on draft legislation; developing continuous training programs; and delivering legal assistance to all refugees, asylum seekers, beneficiaries of humanitarian protection and stateless persons. LCA is a partner to UNHCR since 1998. With UNHCR support, LCA implements a legal assistance project aimed that the rights and well-being of people in need of international protection are in line with international and European standards.

The overall goals of the Project in 2018 are to improve authorities’ capacities to process asylum claims in line with international standards and increase the protection space for asylum seekers, refugees, and beneficiaries of humanitarian protection (persons of concern); maintain and further improve access to territory and asylum procedure of people in need of international protection; dignified reception conditions; reduce the detention of asylum-seekers and end the detention of children; promote refugees’ integration; promote positive public attitudes towards UNHCR’s persons of concern; and improve relevant national capacities to support refugees and asylum seekers.

  1. Key areas of accountability

LCA is seeking job applications for a Procurement and Event Assistant in anticipation of a forthcoming 11 months UNHCR-funded Project in:

  • Introduce all electronic payments in the e-banking system.
  • Conduct all procurement and contractual aspects of projects of significant procurement of diverse good and services (e.g., catering services\conference rooms; computer equipment; maintenance of vehicles, office utilities, office supplies, etc.), taking into account allocated Project budget.
  • Draft the procurement plans for approval by Projects coordinator.
  • Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations (RFQ; RFC: BIT etc.)
  • Prepare all the documents (Tabulation forms\File of vendors) and present to LCA Commission of procurement.
  • Launch tenders, perform follow up of the tenders according to UNHCR policy of procurement and presents all the materials to Procurement Commission.
  • Ensure that all the procurements are in accordance with UNHCR and LCA procurement policies.
  • Ensure visibility of the projects.
  • Performing logistic for seminars/conferences/trainings/workshops organized by LCA.

III. Institutional arrangements:

All communications and documentation related to the assignment will be in English. The Project will provide with working space, access to the Internet, printer and telephone line.

Management Arrangements: The Procurement and event Assistant will work under the guidance of Project Coordinator and Executive Director.

  1. Qualifications and skills required:
  2. Academic Qualifications:
  • University degree in Financial and/or Accounting specializations.
  1. Experience and knowledge:
  • Advanced knowledge of Excel (using financial formulas and creating spreadsheets) and 1C.
  • Good organizational and time-management abilities.
  • Experience in similar position is required.

III. Competencies:

  • Good analytical skills and good oral and written communication skills.
  • Ability to work effectively under stress and in crisis situations.
  • Cultural and gender awareness.
  • Fluency in Romanian, Russian and English languages.

Proven commitment to the core values of the United Nations, in particular, respecting differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status.

The LCA is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

  1. Documents to be included when submitting the application:

Interested candidates must submit the following documents/information to demonstrate their qualifications:

  1. Personal CV including past experience.
  2. A cover letter in English.

VII. How to apply:

The proposal, with the subject line: “Procurement and Event Assistant, UNHCR Project” should be submitted by e-mail:  This email address is being protected from spambots. You need JavaScript enabled to view it. by 23 February 2018 (12:00, local time) or Address for submission: 8, Vlaicu Parcalab str., Chisinau, Republic of Moldova.

For additional information, please contact us by using the email address provided or by phone at 022 240-898, contact person – Natalia Postaru – Project coordinator.

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